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Special Collections: Donating Material

The Special Collections Department of the Cunningham Memorial Library holds the University's unique physical and digital collections. Special Collections consists of three units: Rare Books & Manuscripts, University Archives, and the Permanent Art Collect

Special Collection Donations/Transfers

Special Collections

Donate/Transfer Records

In support of Indiana State University’s mission, the University Archives is the official repository for university records and student materials of permanent historical, administrative, or legal value. The University Archives also welcomes the donation of personal items that providesDonate Art, unpacking art information about the Indiana State University community. These items can include photographs, scrapbooks, unpublished articles, university publications, etc.

Personal Collection

To donate student memorabilia, photographs, scrapbooks, student organizations and Greek Societies records, please contact the University Archivist.

University Records

Records are evidence of the university's activities and transactions, such as contracts, correspondence, board minutes, and reports. Artifacts and other materials such as photographs of events, t-shirts, trophies, flyers for events, etc. can also enrich the historical record of the University’s history.

Records and Artifacts can be found in many formats:
  • Paper

  • Electronic messages

  • Digital files on PDAs, flash drives, office computers, servers, and document management systems- these materials can become inaccessible faster than you realize- talk to the University Archivist today about digital files!

  • Records Transmittal Form

Click the links below to see what records you should transfer and how to handle paper and digital records.

Digital Records

Digital Records

Digital records, VHS, Cassette, Flashdrives, thumbdrives, harddrives, cloud

Digital files on your computer, disks, CDs, and stick drives can often degrade and become inaccessible due to software changes within a quick time period.

Physical Transfers

Physical Transfers

Special Collections, Archives, Physcial Inventory
 University Archives is the official repository for university records, faculty papers, and student materials of permanent historical, administrative, or legal value.

Retention Schedule

Retention Schedule

Clock, Calendar, Schedule, by Geralt, retrieved from

As the official repository for Indiana State University the University Archives takes various records from offices around campus, as well as material from student organizations, alumni, and others who have material on the history and life of ISU.